Roster Management

The department roster is a live view of all members currently assigned to a department. It automatically syncs with Discord roles, so any member with the department's configured Discord role appears on the roster.

Viewing the Roster

The roster is accessible from the ERM Dashboard:

Open your server's dashboard
Navigate to Departments and select your department
Click Roster

The roster shows each member's:

Discord username and linked Roblox username
Current rank within the department
Total shift time (pulled from ERM's shift data)
LOA / RA status

Rank Structure

Ranks define the hierarchy within a department. Each rank is mapped to a Discord role, and ERM determines a member's rank by checking which rank roles they have in Discord.

Adding Ranks

In the dashboard, go to your department's Settings
Click Ranks
Add each rank with a name, Discord role, and optional permissions

Ranks are ordered from lowest to highest. Members with multiple rank roles will appear at the highest applicable rank.

Rank Permissions

Ranks can have department-level permissions:

Permission	What it allows
View Roster	See the full department roster
Manage LOA/RA	Approve or deny leave requests
Issue Infractions	Write up department members
Manage Roster	Add/remove members, update ranks
Full Access	All of the above plus department settings

Discord Role Sync

ERM automatically keeps the roster in sync with Discord roles. When:

A member receives the department role → they are added to the roster
A member's rank role changes → their roster rank updates
A member loses the department role → they are removed from the roster

No manual roster editing is needed for membership changes made in Discord.

Roblox Account Linking

For activity tracking and shift data to appear on the roster, members must link their Roblox account using /link in Discord. Unlinked members will appear on the roster but will show no Roblox username or shift statistics.